Best 10 POS Systems that Integrate With Quickbooks Online Accounting Software in 2024 - Financesonline.com (2024)

QuickBooks is perhaps one of the most popular online accounting tools in the market. So, it wouldn’t be surprising if you already have it as part of your arsenal of business systems. That said, it is a must that you choose POS software that can integrate with it. This way, you can simplify the transfer of data and ensure a more seamless workflow across your organization.

To help you narrow down your options, we have compiled the top POS software that can integrate with QuickBooks. We will be discussing their key features and identify which businesses will benefit most from each product, so it will be easier for you to make an informed decision. With the array of benefits in having a solution that specializes in accounting, you can enhance the functionality of your point-of-sale system while ensuring the survival of your business amidst the threat of the pandemic.

The COVID-19 pandemic has taken a toll on the restaurant industry. Increasing grocery prices, closure of processing plants, and other food supply chain disruptions have translated to shortages and price increases of restaurant suppliers. This impacts prices of restaurant menu items. This has led some restaurants to add a COVID-19 surcharge just to keep their business afloat.

On top of this, restaurants have to struggle with lower profit margins. According to the 2021 State of the Restaurant Industry report by the National Restaurant Association, all operators of different food and beverage establishments in the U.S. reported lower profit margins in 2020 compared to pre-pandemic levels. The highest profit margin losses were in the casual and fine dining segments, with 90% of operators reporting lower profit margins in 2020. This means that every cent of profit counts, which you can properly account for with the right POS software capable of integrating with accounting software.

If a Quickbooks integration with POS is one of the top factors you’re looking for in your next software, the most obvious route would be to opt for QuickBooks’ own POS tool: QuickBooks POS. It is a feature-rich solution that offers a suite of tools that handle your sales transactions, inventory management, and bookkeeping, among others.

However, newer breeds of POS solutions offer unique values, too, for your investment in terms of features and functionality.

For one, since QBPOS is a locally-installed software package, it means you have to maintain your own hardware and its security which is time-consuming. It also has hefty license fees and upgrades if you’re accessing more than one system. If you’re using QBPOS and think that you’d want to look into other similar solutions as well, you can check our QuickBook POS alternatives.

There are plenty of cheaper and more user-friendly POS systems that integrate with Quickbooks, 10 of which we have compiled in this article.

1. Toast POS

QuickBooks integration:via SHOGO

Toast POS is a POS and management system designed for restaurants. Built for the food industry, it is packed with features to support and streamline your restaurant operations by uniting your POS, the front of the house, back of the house, and guest-facing technology all in a single platform. It is used by various types of restaurants, from full-service to quick service ones. It even offers an enterprise POS solution for franchises and restaurant groups.

Some of its key features include online ordering, inventory management, gift cards, and loyalty programs, integrations, and reporting and analytics.

To get to know the software’s functionality, you can sign up for Toast POS free demo for a custom walkthrough catered to your restaurant’s unique needs.

2. TouchBistro

QuickBooks integration: via SHOGO

TouchBistro is a point-of-sale solution designed to solve the operational inefficiencies of your restaurant. It is used by servers to take customer orders tableside or inline and then instantly forwards these orders to the kitchen for preparation. Depending on your patron’s preference, bills can be automatically calculated and split. This is a great solution if you’re using iPads for your point-of-sale system.

The app’s main features include tableside order management, floor plan, and table management, mobile payment and processing, menu management, staff management and scheduling, CRM, restaurant inventory and reporting, and analytics.

3. KORONA

QuickBooks integration: direct

A versatile and complete POS, KORONA integrates with QuickBooks Online. This enables you to import your sales data, payments, shortages, sales tax, and other pertinent accounting details with just a few clicks.

Connecting KORONA to QuickBooks is simple. First, you have to make sure you already have a QuickBooks Online account. In your KORONA account, go under Settings and click Data exchange. You then type QuickBooks Online on the text field and click the “+Add” option. Choose QuickBooks Online when prompted and click “New Connection” followed by “Connect to QuickBooks.” You then have to loginto your QuickBooks Online account to complete the integration.

4. Lightspeed Restaurant

QuickBooks integration: direct

Lightspeed Restaurant is a cloud-based POS platform designed for food service businesses like restaurants, cafes, and bars. As a POS system, it also offers direct integration with QuickBooks. This integration allows users to automate data entry for invoicing and updating customers’ and suppliers’ details.

Through the integration between Lightspeed Restaurant and QuickBooks, you can also assign costs and sales to specific products and attribute sides and taxes to specific accounts on QuickBooks. Once invoices are paid on Lightspeed Restaurant, the QuickBooks account is automatically updated as well. Users will also be able to create journal entries and summary and itemized sales receipts.

5. Vend

QuickBooks integration: add-on feature

Vend allows you to post your end of day sales, cost of goods sold, and payment counts to your QuickBooks Online. It is worth noting that the integration is available for QuickBooks online accounts and to customers in the US.

Vend is a point-of-sale solution for retail businesses that need a multi-outlet retail and inventory management system. As a cloud-based app, users can sign in and access the software anywhere and anytime using their mobile phones.

Furthermore, its advanced tools are simple to use, it’s highly scalable, it offers partner integrations with leading retail tools, and it has reliable customer support. Other features include CRM, ecommerce, payment processing, and reports.

6. Upserve

QuickBooks integration: via National Restaurant Association’s Uniform System of Accounts for Restaurants

Upserve is a restaurant management solution that provides almost all the tools that restaurants need to improve the efficiency of their operations. It has features related to workforce management, tableside ordering, sales reports, analytics, inventory, and a lot more. This is also a robust cloud-based management system, which allows you to work outside the office.

Staff shifts and schedules can be handled easily with this platform. It lets you create staff schedules, implement POS clock-in, send shifts to the right personnel, etc. There’s a calendar view as well, which is a simple and effortless way of generating and assigning shifts, either through templates or from scratch.

7. Lightspeed Retail

QuickBooks integration: direct

Cloud-based POS software Lightspeed Retail is an intuitive solution built with retailers and restaurants in mind. The solution enables small and medium-sized businesses to streamline time-consuming tasks like inventory management, inventory tracking, payment processing, and customer management. This way, it streamlines stock management, simplifies the sales process, and automatically drives business growth.

Lightspeed integrates seamlessly with QuickBooks Online and QuickBooks Desktop. The integration allows you to leverage the advanced accounting features to maintain accurate books and meet tax compliance. With the two solutions working in tandem, they save time and increase business efficiency.

8. Revel Systems POS

QuickBooks integration: direct

Revel Systems POS is one of the most popular POS systems that are exclusive for iPad use. It’s a cloud-based and robust point of sale and business management solution for both small and large establishments. Revel Assistant is a tool that makes the platform easy to use, thanks to the support it provides–from setup guides to onboarding new employees. There are also walk-throughs that would help you determine the best configuration and features that are suited to your business’s needs.

Revel Systems also features a kitchen management tool that takes the efficiency of your kitchen operation to the next level. It makes sure that orders are completed accurately and allows you to handle order management in a paperless fashion.

You can use all the features for free for a period of time to see if the software matches your needs.

9. Lavu

QuickBooks integration: via SHOGO

Running on iPad devices, mobile POS solution, Lavu, is suitable for restaurant or bar operations. It eliminates issues such as incomprehensible sales data, confusion in orders, and slow service. Using the app’s easy-to-use interface and central data hub, your restaurant processes are streamlined for staff to maintain high customer service standards and owners to have complete control over operations.

Touch screen ordering, kitchen ticket printing, electronic receipts, and total menu customization are only some of the features offered by the software.

10. Square

QuickBooks integration: viaCommerce Sync App

Square is a point-of-sale system known for its simplicity. The software is offered at no extra cost. Signing up is available for free with no monthly fees or long-term commitments. Instead, you have to purchase its hardware such as register, contactless and chip stand, contactless and chip reader, and magstripe reader with a fixed fee for each transaction processed. This paves the way for a smooth order and payment flow with its robust set of features.

Which QuickBooks-Compatible POS System Meets Your Requirements?

The products listed in this article are some of the best POS systems available today. This only shows how robust QuickBooks integration is with point-of-sale software. Not surprising since QuickBooks is a market leader as far as accounting solutions go.

By integrating with QuickBooks, you no longer need to enter data manually. This allows you to save time and reduce instances of error. Data automatically syncs as well to ensure that you won’t be dealing with outdated information. Give our QuickBooks Online review a read if you want to learn more about its benefits.

With that said, your first prospect for this kind of software is Toast POS, a robust point of sale solution designed for the food industry. In fact, this product is also the top choice in our list of POS systems for restaurants. You can integrate QuickBooks with Toast POS via SHOGO for seamless accounting capabilities. The vendor has an appealing free trial where you can tinker with the features at no cost, which can be helpful if your establishment is struggling with pandemic-related cash flow issues. You can sign up for a free trial of Toast POS.

Key Insights

• Integration with QuickBooks: Toast POS, TouchBistro, KORONA, Lightspeed Restaurant, Vend, Upserve, Lightspeed Retail, Revel Systems POS, Lavu, and Square are the top POS systems that integrate with QuickBooks, ensuring seamless data transfer and workflow efficiency.
• Specialized Features: Each POS system offers unique features tailored to specific business needs, such as online ordering, inventory management, CRM, and reporting and analytics.
• Cloud-based Solutions: Many POS systems like Lightspeed Restaurant and Square offer cloud-based solutions, enabling access from anywhere and reducing the need for local hardware maintenance.
• COVID-19 Impact: The pandemic has severely impacted the restaurant industry, highlighting the importance of efficient POS systems to manage reduced profit margins and increased operational challenges.
• Flexibility and Scalability: Systems like Vend and Lightspeed Retail are scalable and can grow with your business, offering advanced tools and integrations to enhance retail and restaurant operations.
• Ease of Use: Systems such as TouchBistro and Revel Systems POS provide user-friendly interfaces and comprehensive support, making them accessible even for those with limited technical expertise.
• Free Trials and Demos: Many POS systems, including Toast POS and KORONA, offer free trials or demos, allowing businesses to explore features and functionalities before committing financially.

FAQ

1. What is the best POS software that integrates with QuickBooks? Toast POS is considered the best POS software that integrates with QuickBooks. It offers a comprehensive management system for restaurants, integrating front-of-house, back-of-house, and guest-facing operations into a single platform.
2. Why should I choose a POS system that integrates with QuickBooks? Integrating a POS system with QuickBooks simplifies data transfer and ensures a seamless workflow, reducing manual data entry errors and saving time. It also helps maintain accurate and up-to-date financial records.
3. What are the unique features of Toast POS? Toast POS offers features such as online ordering, inventory management, gift cards, loyalty programs, integrations, and reporting and analytics, specifically designed to streamline restaurant operations.
4. How does the COVID-19 pandemic affect the need for POS systems? The pandemic has led to increased operational challenges and reduced profit margins for restaurants. Efficient POS systems help manage these challenges by optimizing workflows, tracking financials accurately, and supporting new service models like online ordering.
5. What are the benefits of cloud-based POS systems? Cloud-based POS systems, like Lightspeed Restaurant and Square, provide flexibility and accessibility, allowing businesses to manage operations from any location without the need for extensive local hardware maintenance.
6. Can I try these POS systems before purchasing? Yes, many POS systems, including Toast POS and KORONA, offer free trials or demos. This allows businesses to test the features and functionalities to determine the best fit for their needs before making a financial commitment.
7. Are there any cost-effective POS systems that integrate with QuickBooks? Square is a cost-effective POS system known for its simplicity and lack of monthly fees. It charges a fixed fee for each transaction processed and offers robust features for order and payment flow.
8. How do POS systems like KORONA integrate with QuickBooks? KORONA integrates with QuickBooks Online by allowing you to import sales data, payments, shortages, and other accounting details with a few clicks. The integration process involves connecting your KORONA account with QuickBooks Online and setting up data exchange.
9. What makes Vend a good option for retail businesses? Vend is ideal for retail businesses needing a multi-outlet retail and inventory management system. It offers cloud-based access, advanced tools, scalability, and reliable customer support, making it a robust solution for retailers.
10. What support is available for setting up these POS systems? Many POS systems, such as Revel Systems POS, provide comprehensive support, including setup guides, onboarding new employees, and walk-throughs to help businesses determine the best configuration and features suited to their needs.